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Process

Official call

The governance and leadership committee issues a call for nominations for president-elect every two years. The candidate nomination process is made available to members and is to be completed and sent to CNA’s governance office on or before December 7 of each nomination year.

Specific nomination guidelines apply to each member class:

  • Jurisdictional members: the nomination letter must be signed by the president and/or executive director/CEO of the nominating member
  • Student members: the nomination letter must be signed by the president of the Canadian Nursing Students’ Association
  • Nursing specialty members: the nomination letter shall be signed by the president and/or executive director/CEO of the nominating specialty group
  • Family of Nursing members: the nomination form must be accompanied with letters of support from five nurse members of CNA, one of which can be from the nominating individual

The call for nominations will include a request for a high-resolution colour photo of the candidate as well as his or her curriculum vitae. If there are two or more candidates, there will be no second/final call for nominations. The governance and leadership committee will finalize the ticket of nominations.

Second/final call

In the event there are less than two candidates by December 7, the governance and leadership committee will encourage additional nominations by putting out a second/final call for nominations with a deadline of January 31.

The governance and leadership committee can also nominate a candidate if the majority of committee members votes in favour of the candidate and if the letter of nomination is signed by the committee chair.

Ticket of nominations

The governance and leadership committee reviews the president-elect nominations in January of every even-numbered year and prepares a list of candidates, known as the “ticket of nominations.” As soon as the ticket of nominations has been declared it is sent to the CNA president. The nominees’ names will be made available to the public as soon as the ticket of nominations is finalized.

Replacement nominations

In the event there is only one candidate for president-elect and he or she is unable to stand for election for any reason, the governance and leadership committee may do either or both of the following:

  • Issue an additional call for nominations, with appropriate timelines and requirements, subject to the fact that all nominees must meet the eligibility criteria
  • Put forth, on its own initiative, additional nominations for president-elect

Additional nominations at annual meeting of members

According to CNA’s bylaws, additional nominations may be made by a voting delegate at an annual meeting of members, providing an election is being held and the nominee consents in writing. A call will be made during the meeting for such nominations.

Voting procedure

Voting delegates will cast their votes at the appointed time during the annual meeting. Results are posted almost immediately on large screens visible throughout the room. The successful candidate is announced and invited to stand and be acknowledged. All candidates are thanked and acknowledged publicly at that time. (After the annual meeting, each candidate will also receive a formal letter of thanks.) At the end of the convention, the successful candidate officially accepts the office of president-elect onstage.

Should there be a malfunction of the digital voting system, voting will be done by paper ballot. The scrutineers tally the results and the chief scrutineer and president announce the election results as soon as possible.

In the event of a tie vote, a run-off election is held in accordance with CNA’s bylaws.